Frame Shop Technology: 6 Key Integrations for Your Store

Custom framing is equal parts precision and pressure. You’re juggling quotes, design mockups, supply orders, and customer questions — all while trying to keep every project on time and mistake-free.

If you’re still using separate systems to manage those moving parts, small errors can quickly snowball into missed deadlines, pricing mix-ups, or costly rework.

Luckily, integrated frame shop technology connects your quoting, inventory, and job tracking in one place — so your team can work faster, more accurately, and with less stress.

In this blog, we’ll cover six framing tech integrations that simplify your workflow and help you keep every custom order on track from consultation to pickup. 

Let’s get started.

1. Build Accurate Quotes With a POS-Connected Cost Calculator

Custom quoting needs to be quick, consistent, and reliant on up-to-date pricing. Using a point of sale (POS) system with built-in cost calculators makes it possible to price jobs without moving between systems.

With a connected tool, you can:

• Select moulding, mat, glass, and backing directly from your active catalog.
• Pull live pricing from vendors as you build the order.
• Apply labor rates automatically based on dimensions or job type.
• Include your margins without manual math.
• Restrict options to materials that are in stock or available to order.

This setup allows you to deliver accurate quotes on the spot and move approved jobs into production without delay.

2. Use Frame Visualization Tools That Sync With Customer Profiles

Custom framing is all about helping customers visualize the perfect presentation for their piece. Real-time previews remove the guesswork — this speeds up decisions, generates excitement, and makes the final selection feel effortless.

Built-in visualization tools like FrameVue allow you to:

• Upload the customer’s artwork directly into the system.
• Preview frame and mat combinations in real time.
• Show the final design during the consultation.
• Save selections to the customer profile for future orders.

Digital preview tools also sync with your work order system to lock in materials and specs automatically, so you start every job with exactly what you need.

3. Automatically Prep Inventory When Quotes Are Approved

You shouldn’t have to pause mid-project to check if you still have enough glass or reorder moulding you thought was in stock. Frame shop technology prevents unwanted surprises by updating stock levels the moment a quote is approved. 

With auto-synced inventory tools, your system can: 

• Reserve materials as soon as a job is confirmed.
• Adjust stock levels automatically as materials are used.
• Track low inventory across all categories, including backing and glass.
• Organize vendor reorder points based on your usage patterns.

Integrated inventory keeps your workflow predictable, helping you provide accurate timelines to customers and avoid last-minute orders and overtime to stay on schedule. 

4: Follow Every Job From Intake to Pickup

From intake to pickup, framers manage materials, specs, and deadlines at every stage. Without a clear system to monitor everything, it’s easy to fall behind or miss key steps entirely.

Work order tools built into your POS help you:

• Create detailed orders with specs, due dates, and notes.
• Assign tasks to staff with clear responsibilities.
• View progress from start to finish in real time.
• Notify customers automatically when orders are ready.

No more chasing updates — your team always knows exactly where each job stands. With a straightforward, consistent process, you finish projects faster, reduce errors, and keep everything moving smoothly.

5. Speed Up Repeat Orders With CRM Tools

When returning customers want a repeat of a past job, the information should be in your system — not buried in a notebook or pile of notes. Integrated customer relationship management (CRM) tools export customer history from your POS and work orders.

Customer-focused frame shop technology lets you:

• Store job details by client to save preferences and specs.
• Repeat or adjust past orders without rebuilding from scratch.
• Personalize offers based on purchase history.
• Segment your audience for targeted campaigns.

With customer details, order history, and notes all in one place, you can process repeat orders faster, personalize service easily, and stop wasting time searching for information.

6. Connect to Vendors Directly From Your POS

Vendor catalog integration is one of the most useful pieces of frame shop technology. Manually typing in moulding codes or flipping through vendor catalogs slows you down, and it only takes one wrong digit to mess up pricing or delay an order. With vendor integration, your POS pulls product information straight from the source, so you can:

• View current product details, pricing, and availability as you build the order.
• Add selected items to quotes without manual entry.
• Submit orders to vendors directly from your POS.

With vendor data synced to your POS, you order materials right the first time — no typos, missing materials, or delays. 

Deliver Better Service With Frame Shop Technology

Even the most experienced framers lose valuable time when systems don’t connect — quotes pile up, inventory is miscounted, and job details slip through the cracks. The result? Missed deadlines, duplicate work, and frustrated customers at pickup.

The right frame shop technology brings everything together in one platform, so nothing gets lost, delayed, or misquoted. 

LifeSaver is designed for custom frame shops like yours. It combines tools like FrameVue, vendor-linked inventory, and built-in CRM to keep every part of your daily tasks connected — this supports your daily workflow, so you can spend more time making memorable pieces for customers. 

Start your free trial today to explore how LifeSaver’s built-in integrations can help you quote faster, keep inventory organized, and consistently deliver gallery-ready work.